Approved by Decision
31/140
Dated on December 30,
2008 of
The Central Election
Commission
Of the
Republic
of
Azerbaijan
C A L E N D A R P L A N
FOR MAIN MEASURES AND ACTIVITIES ON
PREPARATION AND CONDUCT OF POPULAR VOTE (REFERENDA) TO BE CONDUCTED ON MARCH
18, 2009 TO MAKE AMENDMENTS AND CHANGES TO THE CONSTITUTION OF THE REPUBLIC OF
AZERBAIJAN
Referenda is
appointed by Decision 746-IIIQR
Dated
December 26, 2008 of the Milli Majlis
Of the
Republic
of
Azerbaijan
# |
Main activities and measures |
Implementer |
|
Established by the Election Code of the Republic of Azerbaijan |
Recommended period |
1 |
2 |
3 |
4 |
5 |
1(2)
|
Establishment of a referendum initiative group
|
Citizens
of the
Republic
of
Azerbaijan
who
possess active suffrage rights (numbering
no less than 500 people)
|
After
official publication of decision on announcement of Referenda
Articles: 63.1–63.3
|
|
2(3)
|
Submission
of written notification on creation of a Referenda campaign group to the
relevant election (referendum) commission:
a)
To the Central Election (Referenda) Commission (hereafter referred to as
Central Election Commission);
b)
To constituency election (referendum) commission (hereafter referred to as
constituency election commission)
|
The
initiators numbering no less than 2000 people; The initiators numbering more
than 500 and less than 2000 people.
|
After
official publication of decision on announcement of Referenda
Article
63.1
Article 63.2
|
|
3(4)
|
Submission
of written confirmation of receipt of notification on creation of a Referenda
campaign group to the initiators
|
Central
Election Commission, Constituency Election Commission
|
Within
5 days after submission of the documents to the relevant election commission
Article 63.4
|
|
4(5)
|
Submission
of signature sheets to the authorized representatives by the initiators establishing
a referendum campaign group
|
Central
Election Commission, Constituency Election Commission
|
From
the day of submission of written confirmation of receipt of notification by
the relevant election commission
Article 65
|
|
5(6)
|
Collection
of voters’ signatures for establishment of a referendum campaign group
|
Initiators
of establishing a referendum campaign group
|
From
the day of submission of written confirmation of receipt of notification by
the relevant election commission
Article 65
|
|
6(10)
|
Registration
of the persons authorized to observe referendum and issuing them badges
prepared in the form established by the Central Election Commission
|
Central Election commission, Constituency Election Commissions
|
Decision
on each application for observation should be made by the Central Election
Commission within 3 days and by the constituency election commission within 2
days from the date of submission
After
a decision on permission to observe is made.
Articles: 40.6, 40.7, 44
|
|
7(15)
|
Opening
of special account to form a referendum fund
|
Initiators of establishing
a referendum campaign group
|
Within
5 days upon submission to the relevant election commission notification on
establishment of a referendum campaign group, at least 24 hours before
collecting of voters’ signatures necessary for registration
Articles: 91.1, 91.2, 129
|
|
8(17)
|
First
initial financial report
|
Authorized representative of initiators of establishing a referendum
campaign group
|
Necessary documents for
registration along with data/information that covers the period until two
days prior to the date indicated in the report
Articles : 66.2.3, 94.3.1, 128
|
|
9(18)
|
Checking
the correctness of information in signature sheets and other documents and
making decision on registration or non registration of a referendum campaign
group
|
Central
Election Commission, Constituency Election Commission
|
Within
10 days from the moment of receiving of documents
Articles: 59, 67, 68
|
|
10(19)
|
Registration
of the agents appointed by a referendum campaign group and issuing them badges
|
Central
Election Commission, Constituency Election Commission
|
Within
3 days of receipt of a notification on appointment of an agent by a referendum
campaign group and a written application of consent of the agent
Articles: 72.1, 72.2
|
|
11(29)
|
Publication of information on election precincts created under
exceptional cases indicated in Article 35.4 and 35.5 of Election Code of the
republic
of
Azerbaijan
|
According to the rules defined by the Central Election
Commission
|
At
latest 2 days from the day of their creation
Article 35.7
|
|
12(30)
|
Publication of information on election precincts created outside
the territory of the
Republic
of
Azerbaijan
, indicated in Article 35.7 and 109 of
the Election Code of the
Republic
of
Azerbaijan
|
Heads of relevant diplomatic representations or consulates of
the
Republic
of
Azerbaijan
abroad
|
After
the creation of election precinct and conduct of voting
Article 35.8
|
|
13(49)
|
Completion
of the precinct election commission’s protocol on voting results of referendum
and submission of the first copy of protocol, together with the attached
documents, to the constituency election commission
|
Precinct
Election Commission
|
Immediately but not later than 24 hours from the moment when the
votes count is finished
Articles: 106.5, 106.7
|
|
14(50)
|
Display of the third copy of the protocol of the precinct election
commission on the notice board
|
Precinct Election Commission
|
Within
5 days from the moment when the protocol is compiled
article 106.11
|
|
15(52)
|
Display
of the third copy of the protocol of constituency election commission and
copies of protocols of relevant precinct election commissions on the notice
board
|
Constituency Election Commission
|
Within
10 days from the moment when the protocol is compiled
Article 107.7
|
|
16(53)
|
Publication
of unified table on preliminary results of election constituencies by the
Central Election commission and placing it on the internet site of the
Central Election Commission
|
Central
Election Commission
|
Immediately
after the Constituency Election commission submits the protocols on voting
results to the Central Election Commission
Article 109.1
|
|
17(58)
|
Submission of final financial report (with attached first
initial financial report ensuring income and expenditure of the means from referendum
fund)
|
Authorized
representative on financial issues of a referendum campaign group
|
At
latest 10 days after final results of referendum are officially published
Article 94.3.3
|
|
18(59)
|
Returning
unused funds from the referendum fund by unregistered referendum campaign group
|
A
person who was an authorized representative on financial issues of initiators
to establish referendum campaign group
|
Until
submission of final financial protocol
Article 131.2
|
|
19(60)
|
Returning unused funds from the referendum fund by the registered
referendum campaign group
|
Authorized representative on financial issues of referendum
campaign group
|
Until
submission of final financial protocol
Articles : 131.1, 132
|
|
20(11)
|
Training
courses on election rights for election officials
|
Central
Election Commission, Constituency Election Commissions
|
Paragraph
30 of Decree of the President of the
Republic
of
Azerbaijan
on “Approval of the National Action Plan on Protection of Human Rights dated
December 28, 2006
|
Regularly
|
21(12)
|
Organization
of trainings for members of constituency and precinct election commissions;
conduct of other capacity building programs
|
Training groups of the CEC together with IFES (
Intern
ational Foundation for Electoral Systems)
Baku
office
|
Article
25.2.7
|
Regularly
|
22(13)
|
Trainings
for Constituency Election Commission’s computer operators working with
State Computerized Information System
|
“Elections”
Information
Center
of the Central
Election Commission
|
Article
25.2.10
|
Regularly
|
23(21)
|
Posting
of voters’ lists on the internet site of
Election
Information
Center
of the Central
Election Commission
|
Election
Information
Center
of the CEC
|
After
approval by the CEC
Article 46.1
|
Regularly
|
24(36)
|
Ensuring explanation of election legislation, and increasing
legal awareness of voters (speeches, interviews, roundtable discussions) through
television and radio and other broadcasting bodies; preparation and demonstration
of visual aids (videos, posters, leaflets, etc.)
|
Central Election Commission
|
Article:
25.2.7, 26.1.7
|
Regularly
|
(January)
1 |
2 |
3 |
4 |
5 |
25(22)
|
Approval
of requirements for design, preparation rules, number of de-registration
(voting) cards, design and preparation of issuance register
|
Central
Election Commission
|
Central
Election Commission
|
Until
January 22, 2009
|
26(23)
|
Transfer of de-registration (voting) cards from the Central
Election Commission to Constituency Election Commission, from Constituency
Election Commission to Precinct Election Commission
|
Central Election Commission, Constituency Election Commission
|
De-registration
cards shall be transferred from the Central Election Commission to the ConEC
at least 50 days prior to Voting Day; from ConEC to PEC – 25 days prior to
Voting Day
Articles: 101.1, 101.2
|
Until
January 27, 2009
Until
February 21, 2009
|
27(26) |
Establishment of election precincts immediately
before referendum:
a) in military units located outside the residential settlements;
b) in same places under exceptional cases |
Relevant executive authority bodies (Ministry
of
Intern
al Affairs and Ministry
of Justice of the
Republic
of
Azerbaijan
,
together with the chairpersons of municipalities), Constituency Election
Commissions in the area where voters live;
Heads of relevant units, according to the
decision of relevant constituency commission |
At
least 50 days prior Voting Day
Articles: 35.2, 35.4, 35.5
At
least 5 days prior to Voting Day
Article 35.5
|
Until January 27, 2009
Until March 13, 2009 |
28(27)
|
a)
Creation of election precincts on oil and gas production platforms located in
the Azerbaijani sector of the Caspian Sea, ships at sea on Voting Day
(provided the number of voters is no less than 50), and in facilities where
voters are temporarily present (hospitals, sanatoriums and rest homes) in
conformity with the rules defined by the Central Election Commission;
|
Relevant
constituency election commissions in conformity with the relevant body of
executive power and municipality.
|
At
least 50 days prior to Voting Day
Articles: 35. 2, 35.4
|
Until
January 27, 2009
|
b) Creation of election precincts in above-mentioned places
under exceptional cases specified by the Central Election Commission
|
|
At
least 5 days prior to Voting Day
Article 35.4
|
Until
March 13, 2009
|
(February)
1 |
2 |
3 |
4 |
5 |
29(14)
|
Approval and specification of a list of the relevant election
constituency for inclusion of the voters on the voter lists based on the
information on the number of voters permanently residing outside the Republic
of Azerbaijan, or on long-term missions abroad and registered with the
relevant diplomatic representations and consulates of the Republic of
Azerbaijan
|
The
Central Election Commission on the basis of information presented by the
Ministry of Foreign Affairs
|
At
least 25 days prior to Voting Day
articles : 29.2, 46.1
|
Until
February 21, 2009
|
30(16)
|
Submission of election documents necessary for registration of a
referendum campaign group to the relevant election commission
|
Authorized
representative of initiators establishing a referendum campaign group
|
At
least 45 days prior to Voting Day by 18:00
Articles: 66.1, 66.2
|
February
1, 2009 by 18:00
|
31(20)
|
Display of voters’ list for voters to become familiar with it
and to make it more accurate
|
Precinct Election Commission
|
At
least 35 days prior to Voting Day
Article
48.1
|
Until February 11, 2009
|
32(23)
|
Transfer of de-registration (voting) cards from the Central
Election Commission to Constituency Election Commission, from Constituency
Election Commission to Precinct Election Commission
|
Central Election Commission, Constituency Election Commission
|
De-registration
cards shall be transferred from the Central Election Commission to the ConEC
at least 50 days prior to Voting Day; from ConEC to PEC – 25 days prior to
Voting Day
Articles: 101.1, 101.2
|
Until
January 27, 2009
Until
February 21, 2009
|
33(25)
|
Conduct of pre-referendum campaign
|
Registered referendum campaign group
|
Commences
28 days prior to Voting Day and finishes 24 hours prior to the start of
Voting Day.
Article 75
|
Starts
on February 18, 2009,
Finishes on March 17, 2009 at 8:00
|
34(28)
|
Publication
of the list of election precincts with clearly indicated numbers and
boundaries (if the election precinct covers a part of a settlement),
list of settlements (if the election precinct covers several settlements), as
well as, information on locations
(addresses) of the precinct election
commissions and voting rooms and contact numbers of the precinct election
commissions
|
Constituency
Election Commission
|
At
least 45 days prior to Voting Day
Article 35.7
|
Until
February 1, 2009
|
35(31)
|
Approval of requirements on text and layout, quantity and
requirements for preparation of voting protocols of the election commissions
|
Central
Election Commission
|
At
latest 45 days prior to Voting Day
Article:
100.1–100.6
|
Until
February 1, 2009
|
36(32)
|
Issuing of de-registration (voting) card for the voter by
relevant constituency and precinct election commissions
|
Constituency
Election Commission
Precinct Election Commission
|
45-25
days prior to Voting Day;
24–3
days prior to Voting Day
Articles: 101.2 – 101.4
|
From
February 1 to February 21, 2009
From
February 22 to March 15, 2009
|
37(33)
|
Update
of voters’ list approved for every election precinct:
a)
Update of voter list for election precincts created in remote and almost
impassable distant places;
b)
Update of voter list (military personnel of military unit, family members of
military personnel residing within the territory of the military unit,
accused persons detained in investigative facilities, inmates in penitentiary
establishments and other voters) for election precincts created within the
territory of military units, investigative facilities and penitentiary
establishments
|
Relevant
executive authority bodies (Ministry of Internal affairs of the
Republic
of
Azerbaijan
,
Ministry of Justice of the
Republic
of
Azerbaijan
, together
with the chairpersons of municipalities)
Precinct
election commissions on the basis of information on voters provided by the
commander of military unit, heads of investigative facilities and penitentiary establishments
|
At
least 25 days prior to Voting Day;
Article 46.6
If
election precinct is not established in military unit, the commander of
military unit, heads of investigative facilities and penitentiary
establishments shall collect and update information on voters according to
the rules defined by the Central Election Commission and if other rules are
not established by the Election Code to submit this information to the
relevant precinct election commission at least 35 days before Voting Day.
Articles : 46.6, 46.9
|
Until
February 21, 2009
Until
February 11, 2009
|
38(34)
|
Creation of election precincts for voters who on Voting Day are in
the foreign states and registered by consulates
|
Heads of diplomatic representations and consulates in the area
where voters live
|
At
least 30 days prior to Voting Day
Article 35.6
|
Until
February 16, 2009
|
39(35)
|
Approval of the rules and requirements for preparation of ballot
papers, the text and format of election ballot papers, and the number to be
produced.
|
Central Election Commission
|
At
least 35 days prior to Voting Day
Articles : 99.1–99.4, 134
|
Until
February 11, 2009
|
40(37)
|
Publishing draft referendum act and ensuring its dissemination
|
Central Election Commission
|
At
least 30 days prior to Voting Day
Article 124.2
|
Until
February 16, 2009
|
41(38)
|
Determination of relevant places for posting pre-referendum
campaign materials on boards within the territory of each election precinct
|
Local
executive offices and municipalities under proposal of constituency election
commission
|
At
least 30 days prior to Voting Day
Article 87.6
|
Until
February 16, 2009
|
42(39)
|
Allocation
of places for conduct of pre-referendum campaign
|
Local
executive offices and municipalities under proposal of constituency election
commission
|
28
days prior to Voting Day
Articles : 11, 75.2,
86.3, 86.7
|
Until
February 18, 2009
|
43(40)
|
Transfer of protocols of voting results from Central Election
Commission to constituency election commission, and from constituency
election commission to precinct election commission
|
Central
Election Commission
Constituency Election commission
|
At
least 20 days prior to Voting day
Article: 100.8
at least 4 days prior to voting Day
Article:
100.8
|
Until
February 26, 2009
Until March 14, 2009
|
44(41)
|
Informing the voters about the place and time of referendum
through mass media and notice boards
|
Precinct Election Commission
|
At
least 25 days prior to Voting Day
Article 104.1
|
Until
February 21, 2009
|
45(42)
|
Submission of second initial financial report
|
Authorized
representative on financial issues of a referendum campaign group
|
At
earliest 20 days and at latest 10 days prior to Voting Day
Article 94.3.2
|
From
February 26 to March 8, 2009
|
(March)
1 |
2 |
3 |
4 |
5 |
46(1)
|
Ensuring preparation and conduct of Referenda
|
Central Election Commission
|
At
least 75 days prior to voting day
Articles: 8.1, 26.1
|
Until March 18, 2009
|
47(7)
|
Submission
of applications on observation within the entire territory of the
Republic
of
Azerbaijan
to the Central Election
Commission
|
A
citizen of the Republic of Azerbaijan with active suffrage on his/her own
initiative, or on the initiative of a referendum campaign group political
party, bloc of political parties, non-governmental organization that
functions in the field of elections;
International (foreign) observers (having been accredited
by the Central Election Commission upon arrival in the Republic of Azerbaijan
at the relevant invitation made in accordance with the rules defined by
legislation)
|
Upon
announcement of Referenda until 10 days prior to Voting Day
Articles
: 1.1.19, 40.5,
40.6, 44
|
Until
March 8, 2009
|
48(8)
|
Submission of applications on observation within a constituency
to the constituency election commission of relevant constituency.
|
A
citizen of the Republic of Azerbaijan with active suffrage on his/her own
initiative, or on the initiative of a referendum campaign group, political
party, bloc of political parties, non-governmental organization that
functions in the field of elections
|
Upon
announcement of Referenda until 5 days prior to Voting Day
Articles: 1.1.19, 40.5,
40.7
|
Until
March 13, 2009
|
49(9)
|
Application
to the Central Election Commission for special permission to observe
commission meetings until voting day by being accredited by the Central
Election Commission
|
A
citizen of the Republic of Azerbaijan with active suffrage on his/her own
initiative, or on the initiative of a referendum campaign group political
party, bloc of political parties, non-governmental organization that
functions in the field of elections;
International
(foreign) observers (having been accredited by the Central Election
Commission upon arrival in the Republic of Azerbaijan at the relevant
invitation made in accordance with the rules defined by legislation)
|
Upon
announcement of Referenda until 10 days prior to Voting Day
Articles : 1.1.19, 40.4,
40.5,
40.13, 44
|
Until
March 8, 2009
|
50(24)
|
Publicizing
of information on registration of a referendum campaign group:
a)providing
media with information on registration; publication in the form of the list;
b)
Display of information on the notice boards in the rooms of election
commissions and voting rooms.
|
Central
Election Commission
Constituency and Precinct Election Commissions
|
Within
48 hours from the moment of registration
At
least 15 days prior to Voting Day
Articles: 68.6, 98.3
|
Until
March 3, 2009
|
51(25)
|
Conduct of pre-referendum campaign
|
Registered referendum campaign group
|
Commences
28 days prior to Voting Day and finishes 24 hours prior to the start of
Voting Day.
Article 75
|
Starts
on February 18, 2009,
Finishes on March 17, 2009 at 8:00
|
52(26) |
Establishment of election precincts immediately
before referendum:
a) in military units located outside the residential settlements;
b) in same places under exceptional cases |
Relevant executive authority bodies (Ministry
of
Intern
al Affairs and Ministry
of Justice of the
Republic
of
Azerbaijan
,
together with the chairpersons of municipalities), Constituency Election
Commissions in the area where voters live;
Heads of relevant units, according to the
decision of relevant constituency commission |
At
least 50 days prior Voting Day
Articles: 35.2, 35.4, 35.5
At
least 5 days prior to Voting Day
Article 35.5
|
Until January 27, 2009
Until March 13, 2009 |
53(32)
|
Issuing of de-registration (voting) card for the voter by
relevant constituency and precinct election commissions
|
Constituency
Election Commission
Precinct Election Commission
|
45-25
days prior to Voting Day;
24–3
days prior to Voting Day
Articles: 101.2 – 101.4
|
From
February 1 to February 21, 2009
From
February 22 to March 15, 2009
|
54(40)
|
Transfer of protocols of voting results from Central Election
Commission to constituency election commission, and from constituency
election commission to precinct election commission
|
Central
Election Commission
Constituency Election commission
|
At
least 20 days prior to Voting day
Article: 100.8
at least 4 days prior to voting Day
Article:
100.8
|
Until
February 26, 2009
Until March 14, 2009
|
55(41)
|
Informing the voters about the place and time of referendum
through mass media and notice boards
|
Precinct Election Commission
|
At
least 25 days prior to Voting Day
Article 104.1
|
Until
February 21, 2009
|
56(42)
|
Submission of second initial financial report
|
Authorized
representative on financial issues of a referendum campaign group
|
At
earliest 20 days and at latest 10 days prior to Voting Day
Article 94.3.2
|
From
February 26 to March 8, 2009
|
57(43)
|
Preparation of referendum ballot papers
|
Central Election Commission
|
At
least 10 days prior to Voting Day
Article 99.4
|
Until
March 8, 2009
|
58(44)
|
Distribution of notifications containing date, time, and place
(address) of voting for referendum to voters
|
Precinct
Election Commission
|
5
days prior to Voting Day
|
Until
March 13, 2009
|
59(45)
|
Transfer of referendum ballot papers from Central Election
Commission to constituency election commissions, and from constituency
election commissions to the precinct election commissions
|
Central
election Commission
Constituency election Commission
|
At
least 5 days prior to voting Day
article 99.6
At
least 3 days prior to Voting Day
article 99.6
|
Until
March 13, 2009
Until March 15, 2009
|
60(46)
|
Conduct
of voting for referendum:
a) Announcement of opening of election precincts;
b) Announcement of start of voting;
c) Announcement of closure of the election precincts
|
Precinct
election Commission
a,b,c), chairman of precinct election commission
|
a) voting day – 7.50 hrs;
b) voting day – 8.00 hrs;
c) voting day after the expiration of voting time – 19.00 hrs.
Articles: 104–105, 135
|
On
March 18, 2009
|
61(47)
|
Provision
of initial information on referendum process and participation of voters (5
times during a day)
|
Precinct
and Constituency election commissions,
Election
Information
Center
within the
Central election Commission
|
The
State Computerized system shall be used for observing the voting process and
its results by the relevant election commissions based on information transferred
by subordinate election commissions to the superior election commission, from
the time voting commences including until protocols on election results and
voting results are signed.
Articles: 110.5, 110.6
|
Voting
day:
at 10.00;
at 12.00;
at 15.00;
at 17.00;
at 19.00.
|
62(48)
|
Placing information from final protocols on voting results of referendum
of precinct and constituency election commissions on internet site of
Election
Information
Center
,
established within Central Election Commission
|
Election
Information center established within Central Election Commission
|
Articles
: 110.5, 110.6
|
Election Day and after it
|
63(51)
|
Determination
of the results of referendum in the election constituencies, completion of the
constituency election commission’s protocol and submission of the first copy
of protocol, together with the attached documents, to the Central Election
Commission
|
Constituency
Election Commission
|
At
latest 2 days after Voting Day
Articles:
107.1–107.4
|
Until
March 20, 2009
|
64(54)
|
Submission of precinct election commissions’
financial report on transfer and expenditure of the funds allocated from the
state budget to the constituency election commission
|
Precinct
Election Commission
|
Within
5 days after Voting Day
Article 96.6
|
Until
March 23, 2009
|
65(55)
|
Submission
of constituency election commissions’ financial report on transfer and
expenditure of the funds allocated from the state budget to the Central
Election Commission
|
Constituency
Election Commission
|
Within 10 days after Voting Day
Article 96.7
|
Until
March 28, 2009
|
(Aprel)
1 |
2 |
3 |
4 |
5 |
66(56)
|
Finalization of referendum and official announcement of the
outcomes of referendum as a notification
|
Central Election Commission
|
Not
later than 25 days after the referendum
Articles:
138.1, 138.4
|
Until
April 11, 2009
|
67(57)
|
Publishing the decision adopted by referendum and the official
announcement of the outcomes of referendum
|
Central Election Commission
|
Not
later that 20 days after referendum
Article
140
|
Until
April 6, 2009
|
(May)
1 |
2 |
3 |
4 |
5 |
68(61)
|
Publishing
information contained in the protocols of Constituency Election Commission
(the same information may be placed on the internet site of the Central
Election Commission)
|
Central Election Commission
|
Within
45 days after Voting Day
Article 109.2
|
Until
May 2, 2009
|
(September)
1 |
2 |
3 |
4 |
5 |
69(62)
|
Publishing
information contained in protocols of Constituency and Precinct election
commissions in official publication of the Central Election Commission
|
Central Election commission
|
Within
6 months after Voting Day
Article 109.5
|
Until
September 18, 2009
|
|
