Agreed with:
E.S.Rustamov, Chair of
National Bank Staff
of the Republic of Azerbaijan
Approved by Decision
6/23-9
dated on July 4, 2008 of the
Central Election Commission
of the Republic of Azerbaijan
M.M.Panahov, Chairman of Central
Election Commission
INSTRUCTION
on the rules for the distribution of financial funds allocated by the State budget among election commissions for the preparation and conduct of Presidential Elections of the Republic of Azerbaijan, control on the usage of the mentioned funds on determination
- Expenses of the preparation and conduct of Presidential Elections of the Republic of Azerbaijan provide the activity of election commissions in term of their office shall be realized by the State budget.
- Registration of the budget fund allocated for the preparation and conduct of elections is conducted by election commissions. The Central Election Commission of the Republic of Azerbaijan (hereafter referred to as Central Election Commission) is the superintendent of the money under its order. Money entered the Central Election Commission shall be transferred to the Constituency Election Commissions (Con.ECs) at latest 45 days prior to the voting day, in their turn, they distribute these funds among Precinct Election Commissions at latest 10 days prior to the voting day.
- After the registration of the candidates, Con.ECs provide candidates to the presidency with funds equally at latest within 3 days.
- Rules for the entrance of money into the election funds of candidates shall be regulated by the Election Code of the Republic of Azerbaijan (hereafter referred to as Election Code) and Instruction on “Rules for receipt of monetary resources to election funds, conducting of records of expenses and reporting rules in the president elections of the Republic of Azerbaijan”.
- Money assets shall be distributed among election commissions by considering administrative and social-economic indicators of each territory.
- Chairmen of election commissions are managers of the fund allocated for the relevant election commissions and they carry responsibility for conducting of discussions on the commissions’ session regarding distribution of financial funds allocated by the state budget among election commissions for the preparation and conduct of elections, the compatibility of financial documents with decisions by election commissions, submission of financial reports on expenses in the case and time defined by Election Code.
- State money assets not spent by election commissions shall be transferred from the account of the Con.ECs and Precinct Election Commissions (PECs) to the account of the Central Election Commission at latest within 60 days and is preserved in its account. Transactions on these funds shall be implemented by meeting requirements of Article 19.5 of the Law “On the Budget System of the Republic of Azerbaijan”.
- Registration of the budget fund allocated to Con.ECs and PECs for the preparation and conduct of elections shall be conducted separately by the Central Election Commission pursuant to forms of financial report.
- Registration of the expenses implemented pursuant to the reports of Con.ECs and PECs approved related to elections shall be conducted on each Article on expenses.
- Financial reports of the Central Election Commission, Con.ECs and PECs shall be compiled pursuant to report form # 2 on expenses reports of organizations approved by the Ministry of Finance of the Republic of Azerbaijan.
- PECs submit financial report on the money entrance and expenditure allocated from the State budget to the Con.ECs pursuant to Appendix # 1 made to this Instruction within 5 days after the Voting Day. The report shall be approved by the Chairman of the PEC after discussing it on the commission’s session.
- Con.ECs submit financial report on the money entrance and expenditure allocated from the State budget to the Central Election Commission pursuant to Appendix # 1 made to this Instruction within 10 days after the Voting Day. The report shall be approved by the Chairman of the Con.EC after discussing it on the commission’s session.
- At latest within 10 days since the day of the official publication of the election results the Con.EC shall submit the review reports of PECs and reports of Con.ECs pursuant to Appendix # 1 made to this Instruction to the Central Election Commission after being approved by the Chairman of the commission and head of the local Treasury Office.
- The Central Election Commission provides President of the Republic of Azerbaijan, Milli Majlis of the Republic of Azerbaijan, as well as mass media with the information on the usage of budget funds and expenditure of the funds in the election accounts of the candidates, registered candidates within 3 months after the day of officially publication of general electoral results. Within a month since the day of providing President of the Republic of Azerbaijan and Milli Majlis of the Republic of Azerbaijan, they should be published in official press of the Central Election Commission.
