Approved by Decision 14/82
dated on July 15, 2003 of the
Central Election Commission
of the Republic of Azerbaijan

I N S T R U C T I O N
on the working rules with voters lists of Constituency and Precinct Election Commissions

Correct compliance of voters lists and their submission to make aware everyone of these are an important guarantee for citizens of the Republic of Azerbaijan to enjoy their own rights to vote freely.
- Permanent voters lists shall be approved by the Precinct Election Commission (PEC) on each polling station in the form defined by Central Election Commission of the Republic of Azerbaijan (hereafter referred to as Central Election Commission) till May 30 of evry year and shall be specified at least 35 days prior to the voting day.

- According to the inquiry of each citizen, the relevant election commission shall report on his/her inclusion in the voters list.
- Voters lists should be compiled in 2 copies. The information on included voters should be located in the list in the alphabetical order or in other order (on settlements, streets, apartments, buildings). Lists should contain name, surname, patronymic, date of birth (for the people aged 18 –including birth month and day), address of permanent residence (number of street, apartment and flat, if it its temporary residence-address of the hospital, sanatorium, rest home and other places) of the voter and number of polling station.
First copy of the primary voters list compiled on the polling station shall be preserved in the PEC by compiling relevant act, the second copy shall be submitted to the Constituency Election Commission (Con.EC) not later than February 5 each year, but at least 25 days prior to the voting day. Voters lists on polling stations shall be signed by the chairman and secretaries of the PEC and verified by the seal of the commission. Primary voters lists on the constituency should be compiled in 2 copies not later than March 5 each year and signed by the chairman and secretaries of the Con.EC and submitted to the Central Election Commission till April 5 after being verified by the seal of the election commission.

If incompatibilities are reveled in voters lists by Central Election Commission, then amendments are made to them and then, are approved by PECs and Con.ECS till May 25. Voters lists on the republic of Azerbaijan shall be compiled by Central Election Commission via the state automated information system.
After the specification of voters lists the PEC checks and considers amendments made and are to be made according to personal appeals of citizens, as well as investigates them according to relevant documents submitted by officials, municipalities, authorities on state registration of civil condition acts, authorities on
Registration of civil residences or places settled by citizens.

- Single voters lists shall be managed by Central Election Commission.
- Each year the information on the specification of voters lists shall be submitted to Central Election Commission by Con.Ec of PECs.
- Single voters lists shall be conducted on constituencies, polling stations and on the whole the Republic of Azerbaijan.
- The information on voters lists approved by PECs of polling stations formed outside the borders of the Republic of Azerbaijan is not included in single voters lists. This information shall be submitted by Central Election Commission in the case defined by it and gathered together in temporary voters lists. Temporary voters lists shall be attached to single voters lists.
- The information on voters with active suffrage submitted by relevant executive authorities and heads of municipalities and commanders of military units shall be included in permanent voters lists.
- The information on voters with active suffrage submitted by heads of consulate departments and diplomatic delegates, as well as heads of institutions temporarily settled by voters shall be included in temporary voters lists.
- If voters lists on polling stations established in remote districts are compiled by PECs according to the information on voters submitted by heads of relevant executive authorities and municipalities at least 25 days prior to the voting day, and polling stations are established 5 days prior to the voting day, then voters lists shall be specified 2 days after the establishment of the PEC.
- If any polling station is not established in the military unit, the commander of the military unit and heads of institutions of confinement shall collect and specify the information on voters in the case defined by Central Election Commission and if not any other case is implied by the Election Code of the Republic of Azerbaijan (hereafter referred to as the Election Code), they submit this information to the relevant PEC at least 35 days prior to the voting day.
- All citizens with active suffrage shall be included in voters lists.
- In order to include the citizen in the voters list on the polling station, the fact that this citizen lives permanently in the area of the relevant polling station defined by the authority on the registration of his/her residence or place settled by him/her (that he/she lives in the area of the polling station within 6 months of early 12 months after the declaration of elections) shall be adopted as a basis.
- After the distribution of voting cards and making aware of voters lists, voters settled in the area of the polling station and were not included in lists for some reasons shall be included in voters lists by the PEC according to their ID cards or its substitute documents, if necessary, the documents proving that the voter lived more in the area of this polling station.
- The voter can be included in voters lists on only one polling station. If the election commission finds out that the voter has been included in voters list in more than one polling stations, then it shall investigate its reasons and ensure inclusion of the voter in one list.
- After the approval of voters lists, a citizen is excluded from voters lists according to official documents, as well as to the voting card provided to the voter pursuant to Article 101 of the Election Code and the voter is informed of this by letter. In this case, the voters list should contain the date and reason of exclusion of the citizen. This fact shall be approved by the sign of the chairman and secretaries of the PEC and upon providing with de-registration cards for the voting, the card shall be approved by the sign of the provided election commission.
- The PEC shall submit voters lists to make aware voters of these and make additional specifications at least 65 days prior to the voting day by informing voters of this and offer necessary facilities for this. Voters lists should be located in badges outside the voting room, in places comfortable for motion and well-seen by voters 25 days prior to the voting day. In this case, the number of residences and apartments of citizens should be indicated.