Approved by the Decision 28/105 of the Central Election Commission of the Republic of Azerbaijan, dated June 7, 2006.
CALENDAR PLAN
OF BASIC ACTIVITIES AND MEASURES FOR THE REPEAT, BY, NEW AND FIRST-TIME (NEWLY ESTABLISHED MUNICIPALITIES) ELECTIONS TO MUNICIPALITIES
ELECTION ARE SCHEDULED FOR OCTOBER 6, 2006
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Basic activities and measures |
Implementers |
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References to the Election Code of the Republic of Azerbaijan |
Recommended terms |
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1 |
2 |
3 |
4 |
5 |
1(1) |
Determination of repeat, by, new and first-time (newly established municipalities) elections to some municipalities of the Republic of Azerbaijan |
Central Election Commission (CEC) |
At least 120 days prior to the Election Day
Articles 8.1; 213.1; 243 – 245 |
June 07, 2006 |
2(2) |
Official publication of decision on determination of election day on mass media |
CEC |
At latest within 2 days after the approval of decision on determination of election day
Article 213.2
|
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3(3) |
Nomination of candidates to municipality membership |
Citizens of the Republic of Azerbaijan permanently residing within the relevant constituency; political parties, blocs of political parties |
After the official publication of the Decision on determination of election day
Article 214
|
Starting June 08, 2006 |
4(4) |
Writing/adopting sound decision on approval or refusal of candidate nomination |
Constituency Election Commission (ConEC) |
Within 5 days after submission the documents to the election commission
Articles 53.6 – 53.7; 54.9 – 54.10 |
|
5(5) |
Issuance of signature sheets to candidates or their authorized representatives, as well as authorized representatives of political parties and blocs of political parties |
ConEC |
Starting the day decision on approval of candidate nomination within the relevant constituency is made
Articles 53.6, 54.9 |
|
6(6) |
Collection of signatures in support of candidate |
Citizens of the Republic of Azerbaijan with active suffrage who are 18 years old |
After the ConEC decision on approval of candidate nomination
Articles 56 – 57, 215 |
|
7(9) |
Review of requests for election observation |
CEC |
Within 3 days starting submission of request on observation to the authorized commission
Article 40.6 |
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8(10) |
Registration of persons allowed to observe elections |
CEC |
After the decision on permission of observation is made
Articles 25.2.20, 40.6, 44.4 |
|
9(11) |
Issuance of badges prepared in a design approved by the CEC to observers registered by the CEC |
CEC |
After the person is registered as a candidate
Articles 25.2.20, 40.6, 44.4 |
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10(13) |
Review of requests for election observation within election constituency |
ConEC |
Within 2 days starting the submission of request on election observation to ConEC
Article 40.7 |
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11(14) |
Registration of persons permitted to observe elections within the election constituency |
ConEC |
After the decision on permission of election observation is made
Article 40.7 |
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12(15) |
Issuance of badges prepared in design approved by the CEC to observers registered by the ConEC |
ConEC |
After the person is registered as an observer
Article 40.7 |
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13(16) |
Conduct of election related seminars/sessions for ConEC and Precinct Election Commission (PEC) members |
CEC members, and staff of CEC Secretariat |
Articles 25.2.7, 26.2.10 |
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14(17) |
Organization of trainings and other activities aimed for education and professional development of ConEC and PEC members |
Training groups of the CEC, together with IFES Baku Representation |
Article 25.2.7 |
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15(18) |
Trainings for computer specialists who will implement State Automated Information Systems’ work at ConECs |
“Elections” Information Centre at CEC |
Article 25.2.10 |
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16(19) |
Explanation of election legislation on TV and other mass media, voter education (speeches, interviews, roundtable discussions), preparation and demonstration of visual aids (video commercials, posters, booklets) |
CEC (CEC members and staff of CEC Secretariat) |
Articles 25.2.7, 26.2.10 |
|
17(20) |
Opening of specific election accounts to establish election fund |
Candidate or his/her authorized representative, authorized representative for financial issues of political parties, and bloc of political parties |
Within 5 days after the notification on start of collection of support signatures for a candidate is submitted to ConEC
Articles 91.1, 226.1 |
|
18(21) |
Submission of election documents for candidate registration and the financial reports to ConEC |
Candidate or his/her authorized representative, authorized representative of political parties, and bloc of political parties |
At most 105 days and at least 70 days before the election day, before 18.00 hours.
Articles 58, 94.3.1
|
From June 23, 2006 till July 28, 6 pm. |
19(22) |
Checking information on signature sheets and other documents submitted, and making decision on registering or not registering the candidate |
ConEC |
Within 10 days after receipt of candidate’s signature sheets and other required documents
Article 60, 216
|
|
20(23) |
Registration of authorized representatives appointed by candidates, political parties and blocs of political parties |
ConEC |
Within 3 days from receipt of written application of a candidate or notification of political party or bloc of political party on appointing the person as an agent, as well as receipt of written consent of a person to be an agent
Articles 72.1, 220.1 |
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21(24) |
Issuance of Agent’s ID Card in CEC determined design to agents |
ConEC |
Article 72.2 |
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22(26) |
Posting voter lists on website of “Elections” Information Centre at the Central Election Commission |
“Elections” Information Centre at the Central Election Commission |
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During election campaign period |
23(28) |
Delivery of deregistration (voting) cards to ConECs from the CEC, and to PECs from the ConECs |
CEC, ConECs |
Voting cards are delivered/transferred to lower election commissions from higher election commission in conformity with the rule established by Article 99.6 of the Election Code
Article 101.1 |
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24(38) |
Conduct of pre-election events with the purposes of conducting the pre-election campaign; free allocation of state and municipal venues for meetings with voters |
ExComs and municipalities by request of ConEC |
Taking into account election campaign period
Article 11, 86.3, 86.7 |
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(August)
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1 |
2 |
3 |
4 |
5 |
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1(25) |
Display of voter lists for public introduction and for additional updating |
PECs |
At least 65 days prior to election day
Article 48.1 |
Till August 2, 2006 |
| 2(27) |
Approval of regulations on form, design, number, register if issuance of deregistration (voting) card, |
CEC |
At least 60 days prior to election day
Article 101.1 |
Till August 7, 2006 |
|
3(29) |
Period for election campaign |
Registered candidates, political parties and blocs of political parties with registered candidates |
Starts 60 days prior to election day and ends 24 hours prior to start of voting
Article 74.1.5; 74.1.7; 75.2 |
Starts August 7, 2006 and ends October 5, 2006 at 08.00 am |
|
4(30) |
Publication of lists of registered candidates in periodicals mentioned in Articles 77.3 and 77.4 of the Election Code |
ConEC |
At least 55 days prior to the election day
Article 216.5 |
Till August 12, 2006 |
|
5(31) |
Creation of polling stations immediately before the elections:
a) in military units located outside of residential area;
b) in those locations in exceptional cases |
ConECs, agreeing with relevant ExComs and municipalities where voters are located
Commanders of relevant military units, based on decision of the relevant ConEC
|
At least 50 days prior to election day
Article 35.2, 35.5
At least 5 days prior to election day
Article 35.5 |
Till August 17, 2006
Till October 1, 2006
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6(32) |
Publication of information on: list of polling stations with their numbers and borders (if polling station covers a part of territory of residential area); list of residential areas (if polling station is created in several residential areas); addresses and telephone numbers of PECs and polling rooms. |
ConEC |
At least 45 days prior to election day
Article 35.7
Information about those polling stations created due to exceptional cases established by Article 35.5 should be made public at least within 2 days after their creation
Article 35.7 |
August 22, 2006 |
|
7(33) |
Approval of requirements for rules of design, text, form, number of election protocols |
CEC |
At latest 45 days before the election day
Article 100.1 |
Till August 22, 2006 |
8(34) |
Issuance of deregistration (voting) cards to voters by relevant ConEC or PEC for them to be able to vote in another polling station of the same municipality in case the voter cannot vote in the polling station where he/she is included in voter list |
ConEC
PEC |
45-25 days prior to election day, at ConEC
24-3 days prior to election day, at PECs
Article 101.2 – 101.4 |
From August 22 to September 11, 2006
From September 12 to October 3, 2006
|
(September)
1 |
2 |
3 |
4 |
5 |
1(7) |
Applying to the CEC to have special permission, getting registered by the CEC to observe meetings of the election commissions before the election day |
Citizen of the Republic of Azerbaijan with active suffrage on his/her own initiative, as well as on initiative of registered candidate, political party, bloc of political parties, election related NGOs;
International (foreign) observers registered by the CEC in accordance with the rules established by the legislation when arrived in Azerbaijan at the invitation |
Starting from the day of announcement of election day till 10 days prior to the election day
Articles 1.1.19; 40.4–40.5; 40.13, 44
|
|
2(8) |
Submission of applications for observing elections within constituencies to have elections to the CEC |
Citizen of the Republic of Azerbaijan with active suffrage on his/her own initiative, as well as on initiative of registered candidate, political party, bloc of political parties, election related NGOs |
Starting from the date of announcement of the election day till 10 days prior to the election day
Articles 40.4 – 40.6 |
Till September 26, 2006 |
3(34) |
Issuance of deregistration (voting) cards to voters by relevant ConEC or PEC for them to be able to vote in another polling station of the same municipality in case the voter cannot vote in the polling station where he/she is included in voter list |
ConEC
PEC
|
45-25 days prior to election day, at ConEC
24-3 days prior to election day, at PECs
Article 101.2 – 101.4 |
From August 22 to September 11, 2006
From September 12 to October 3, 2006 |
4(35) |
Updating approved voter lists of each polling station |
PEC, based on submitted information about voters |
At least 35 days prior to election day
Article 46.1
Voter lists for the precincts established in remote and difficult to access districts shall be updated by PEC at least 25 days prior to election day, in exceptional circumstances 2 days after the PEC has been formed; voter lists for the precincts established within the territory of military units shall be updated at least 25 days prior to election day.
If no election precincts are created in military units, the commander of military unit, administration of investigation jails collect and update information about voters in a manner defined by the CEC, and submit them to the relevant PEC at least 35 days prior to election day, if no other rule is provided by the Election Code
Articles 46.5 – 46.6; 46.9 |
Till September 1, 2006 |
5(36) |
Approval of rules for preparation of election ballot papers, requirement for their text, design, number. |
CEC |
At least 35 days prior to election day
Articles 99, 235 |
Till September 1, 2006 |
6(37) |
Allocation of appropriate spaces for displaying the election campaign materials on boards within the election precincts |
ExComs and Municipalities by request of ConEC |
At least 30 days prior to election day
Article 87.6 |
Till September 6, 2006 |
7(39) |
Printing protocols on voting results |
Relevant publishing house by the request of CEC |
At least 30 days prior to election day.
Article 100.6 |
Till September 6, 2006 |
8(40) |
Informing voters about election day, place and time through mass media and information boards |
PECs |
At least 25 days prior to election day
Article 104.1 |
Till September 11, 2006 |
9(41) |
Delivery of protocols on voting results to ConECs |
CEC |
At least 20 days prior to election day
Article 100.8 |
Till September 16, 2006 |
10(42) |
Submission of second preliminary financial report |
Candidate or his/her authorized representative; authorized representatives on financial issues of a political party or bloc of political parties |
At earliest 20 days and at latest 10 days prior to election day
Article 94.3.2. |
From September 16 to September 26, 2006 |
11(43) |
Printing ballot papers and envelopes |
Relevant publishing house by the decision of the CEC |
At least 10 days prior to election day
Article 99.4; 102.1 – 102.2 |
Till September 26, 2006 |
12(44) |
Distribution of notifications with date of voting, time and place (address of election precinct) to voters |
PEC |
7 days prior to election day, based on relevant Regulations of CEC |
Till September 29, 2006 |
(October)
|
1 |
2 |
3 |
4 |
5 |
| 1(12) |
Submission of applications to relevant ConEC on observation within specific constituency |
Citizen of the Republic of Azerbaijan with active suffrage on his/her own initiative, as well as on initiative of registered candidate, political party, bloc of political parties, election related NGOs |
Starting from the date of announcement of the election day till 5 days prior to the election day
Articles 40.4 – 40.5, 40.7 |
Till October 1 2006 |
| 2(29) |
Period for election campaign |
Registered candidates, political parties and blocs of political parties with registered candidates |
Starts 60 days prior to election day and ends 24 hours prior to start of voting
Article 74.1.5; 74.1.7; 75.2 |
Starts August 7, 2006 and ends October 5, 2006 at 08.00 am |
3(31) |
Creation of polling stations immediately before the elections:
a) in military units located outside of residential area;
b) in those locations in exceptional cases |
ConECs, agreeing with relevant ExComs and municipalities where voters are located
Commanders of relevant military units, based on decision of the relevant ConEC
|
At least 50 days prior to election day
Article 35.2, 35.5
At least 5 days prior to election day
Article 35.5 |
Till August 17, 2006
Till October 1, 2006
|
4(34) |
Issuance of deregistration (voting) cards to voters by relevant ConEC or PEC for them to be able to vote in another polling station of the same municipality in case the voter cannot vote in the polling station where he/she is included in voter list |
ConEC
PEC
|
45-25 days prior to election day, at ConEC
24-3 days prior to election day, at PECs
Article 101.2 – 101.4 |
From August 22 to September 11, 2006
From September 12 to October 3, 2006 |
5(45) |
Delivery of ballot papers and envelopes to ConECs |
CEC |
At least 5 days prior to election day
Article 99.6 |
Till October 1, 2006 |
6(46) |
Delivery of protocols on voting results to PECs |
ConEC |
At least 4 days prior to the election day
Article 100.8 |
Till October 2, 2006 |
7(47) |
Delivery of ballot papers and envelopes to PECs |
ConEC |
At least 3 days prior to election day
Article 99.6 |
October 3, 2006 |
8(48) |
Conduct of voting:
a) opening the polling station;
b) announcing the commence of voting;
c) closing the polling stations. |
PECs,
a,b,c) – Chairperson of the PEC |
On election day voting is conducted from 08.00am to 07.00pm
Articles 104–105; 236
|
October 6, 2006
From 8 am to 7 pm |
9(49) |
Preliminary report on voting process, voter turn out |
PECs and ConECs, “Elections” Information Centre at Central Election Commission |
Article 110.5 |
Reporting hours on October 6:
10.00, 12.00, 15.00, 17.00 and 20.00 |
10(50) |
Posting information on results of voting from PEC protocols on website of “Elections” Information Centre at the CEC |
“Elections” Information Centre at the CEC |
Article 110.5 |
Election day and later |
11(51) |
Transferring first copy of PEC final protocol on voting results, together with attached documents, to ConEC |
PEC |
Protocol shall be sent to ConEC immediately after the vote count finishes, but not later than 24 hours after the voting ends.
Article 106.7M a d d ə 106.7 |
Till October 7, 2006 before 19.00 hours |
12(52) |
Display of PEC’s third copy of protocol on voting results on information board |
PEC |
Third copy of protocol. upon completion, shall be displayed on information board and remain there for 5 days
Article 107.6.11 |
Till October 13, 2006 |
13(53) |
Determination of voting results per municipality within the constituency, completion of ConEC protocol after summarizing all information from PEC protocols, and submission of first copy of protocol with attached documents to CEC |
ConEC |
At latest 2 days following the voting day
Articles 107.1 – 107.6, 238 |
Till October 9, 2006 |
14(54) |
Display of ConEC third copy of protocol and copies of relevant PECs on information board |
ConEC |
Upon the completion of protocol, its third copy and copies of relevant PECs are displayed on information board and remain there for 10 days
Article 107.7 |
Till October 19, 2006 |
15(55) |
Announcement of preliminary election results according to a schedule providing unified voting results of election constituencies |
CEC |
Within at latest 2 days after the voting day
Article 109.1 |
Till October 8, 2006 |
16(56) |
Official publication of information from PEC protocols on voting results on media mentioned in Articles 77.3. and 77.4. of the Election Code |
ConECs, relevant mass media |
Not later than 5 days after the election day
Article 109.4 |
Till October 12, 2006 |
17(57) |
Official publication of information from ConEC protocols on election returns (voting results) on media mentioned in Articles 77.3. and 77.4. of the Election Code |
ConEC |
Within 10 days after the election day
Article 109.4 |
Till October 17, 2006 |
18(58) |
Submission of PEC financial report on receipt and expenditure of funds allocated from state budget to ConEC |
PECs |
Within 5 days after the election day
Article 96.6 |
Till October 12, 2006 |
19(59) |
Submission of ConEC financial report on receipt and expenditure of funds allocated from state budget to CEC |
ConEC |
Within 10 days after the election day
Article 96.7 |
Till October 17, 2006 |
20(60) |
Checking and approval of election returns |
CEC |
At latest within 20 days starting the election day
Articles 108.2, 239 |
Till October 26, 2006 |
(November)
|
1 |
2 |
3 |
4 |
5 |
1(61) |
Announcement of election returns
|
CEC |
At latest within 30 days starting the election day
Article 241 |
November 5, 2006 |
2(62) |
Submission of final financial report on election funds to relevant election commission. |
Candidate, registered candidate, political party, bloc of political parties |
At latest 10 days from the day of official announcement of election results
Article 94.3.3 |
|
|
3(63) |
Publication of full information from ConEC protocols on results of voting on mass media mentioned in Article 77.2 of Election Code, and posting them on CEC’s website. |
CEC |
Within 45 days after the election day
Article 109.2 |
Till November 21, 2006 |
(February)
|
1 |
2 |
3 |
4 |
5 |
|
1(64) |
Submission of information on expenditure of budget funds, and of funds of candidates, registered candidates, political parties, bloc of political parties to the President of the Republic of Azerbaijan, the Milli Majlis and mass media.
Official publication of abovementioned financial reports and information on CEC’s official periodical
|
CEC
CEC
|
Within 3 months after official publication of general results of elections
Within one month period from the day of submission of reports and information to the President of the Republic of Azerbaijan, the Milli Majlis and the media
Article 96.9 |
Till February 5, 2007
Till March 5, 2007
|
(March)
1 |
2 |
3 |
4 |
5 |
1(64) |
Submission of information on expenditure of budget funds, and of funds of candidates, registered candidates, political parties, bloc of political parties to the President of the Republic of Azerbaijan, the Milli Majlis and mass media.
Official publication of abovementioned financial reports and information on CEC’s official periodical
|
CEC
CEC
|
Within 3 months after official publication of general results of elections
Within one month period from the day of submission of reports and information to the President of the Republic of Azerbaijan, the Milli Majlis and the media
Article 96.9 |
Till February 5, 2007
Till March 5, 2007
|
(April)
1 |
2 |
3 |
4 |
5 |
1(65) |
Publication of full information from PEC and ConEC protocols on CEC’s official periodical |
CEC |
Within 6 months after the election day
Article 109.5 |
Till April 7, 2007 |
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