Approved by Decision # 32/149
of Central Election Commission
of the Republic of Azerbaijan
dated on October 5, 2005

RULES
for the distribution of notifications to citizens in order to inform them about time and place of the conduct of elections to the Milli Majlis of the Republic of Azerbaijan

A notification is a document that invites citizens with active suffrage to participate in elections. This document helps to determine time of the elections and the place of the precinct where the person invited to the voting will exercise his/her right to vote.
As a means of informing voters, relevant election commissions shall carry responsibility for the preparation and distribution of notifications to citizens.
Requirements for the format, number and preparation of notifications shall be approved by Central Election Commission of the Republic of Azerbaijan at least 40 days prior to the voting day and notifications shall be prepared at the publishing house in the defined form and number. After getting notification forms from the publishing house, they shall be distributed upon the act by indicating their number and date of issue at the relevant Constituency Election Commission (Con.EC) at least 15 days prior to the voting day. This act shall be stamped and signed by chairmen and secretaries of the Con.EC, head of the structure sector of the Secretariat of Central Election Commission.
The number of the notifications provided to each Precinct Election Commission (PEC) shall be determined by the decision of the Con.EC and provided to PECs by the Con.EC bu compiling relevant act 10 days prior to the voting in the above-mentioned case.
The PEC shall distribute notifications to voters 7 days prior to the voting day. Besides members of the PECs, representatives of relevant organizations (communal-utilities on the area) can take part in the process of the distribution of notifications.
Notifications shall be distributed to voters personally on residences and working places. When the person himself/herself is absent in the residence or working place because of certain reasons< then the notification should be submitted to his/her family member at the mature age or the administration of the office, organization and institute where he/she works. The magazine tied together, signed and made into pages by the Con.EC and submitted to the PEC should contain relevant notes on this.
The PEC shall carry direct liability for the distribution of notifications.
Submission of the notification shall be conducted on the register by the person responsible for it and if the distribution is not possible, then its reasons should be indicated in this register.
Charging the persons not at the mature age, as well as schoolchildren with the submission of notifications to voters shall be prohibited.
Statistic information about the distribution of notifications shall be conveyed by the PEC to the Con.EC and “Sechkilar” Information Center under Central Election Commission via e-mail.
By summarizing the information collected about this issue, the Con.EC shall ensure conveying of this information to Central Election Commission.