Agreed with:
Head of the Administrative Personnel
of National Bank _ E.S.Rustamov
Approved by the
Decision #16/96 of the Central Election
Commission of the Republic of Azerbaijan dated
on August 28, 2004
INSTRUCTION
on the rules for the distribution
of financial funds allocated by the State budget
among election commissions for the preparation
and conduct of the Municipal Elections, usage
of the mentioned funds on determination, as
well as control on the usage of the funds entered
election funds of the registered candidates
to municipality membership
1. Expenses of the
preparation and conduct of the Municipal Elections
in the Republic of Azerbaijan, provide the activity
of election commissions in term of their office
shall be realized by the State budget.
2. Registration of the budget fund allocated
for the preparation and conduct of elections
is conducted by election commissions. The Central
Election Commission of the Republic of Azerbaijan
(hereafter referred to as Central Election Commission)
is the superintendent of the money under its
order. Money entered the Central Election Commission
shall be transferred to the Constituency Election
Commissions (Con.ECs) at latest 90 days prior
to the voting day, in their they distribute
this funds among Precinct Election Commissions
at latest 10 days prior to the voting day.
3. After the registration of the candidates,
Con.ECs provide candidates to municipality membership
with funds equally at latest within 3 days.
4. Rules for the entrance of money into the
election funds of candidates, registered candidates,
political parties and political party blocks
shall be regulated by the Instruction on “Rules
for opening and registration of specific election
accounts, as well as entrance of money into
election fund of candidates, registered candidates,
political parties and political party blocks.
5. Money assets shall be distributed among election
commissions by considering administrative and
social-economic indicators of each territory.
6. Chairmen of election commissions are managers
of the fund allocated for the relevant election
commissions and they carry responsibility for
the compatibility of financial documents with
decisions by election commissions, submission
of financial reports on expenses in the case
and time defined by Election Code of the Republic
of Azerbaijan (hereafter referred to as Election
Code).
7. State money assets not spent by election
commissions shall be transferred from the account
of the Con.ECs and Precinct Election Commissions
(PECs) to the account of the Central Election
Commission at latest within 60 days and is preserved
in its account. Operations on these funds shall
be implemented by meeting requirements of Article
19.5 of the Law “On the Budget System of the
Republic of Azerbaijan”.
8. Rules for formation election funds of candidates
to municipality membership shall be regulated
by Article 225.1, but maximum limit of their
financial fund by Article 225.2 of the Election
Code.
9. The candidate to municipality membership
who collected 3 % of voters` votes or was considered
elected, as well as withdrew his/her candidacy
because of obligatory cases implied by Article
73.3 of the Election Code shall return unspent
part of the money transferred to his/her election
fund within 15 days after the voting day. When
this period ends the relevant bank shall transfer
the fund indicated in the Con.EC`s letter to
his account without any dispute.
10. Registration of the budget fund allocated
to Con.ECs and PECs for the preparation and
conduct of elections shall be conducted separately
by the Central Election Commission pursuant
forms of financial report.
11. Registration of the expenses implemented
pursuant the reports of Con.ECs and PECs approved
related to elections shall be conducted on each
Article on expenses.
12. Financial reports of the Central Election
Commission, Con.ECs and PECs shall be compiled
pursuant to report form # 2 on expenses reports
of organizations approved by Order I -62 of
the Ministry of Finance of the Republic of Azerbaijan
dated on July 15, 2004.
13. PECs submit financial report on the money
entrance and expenditure allocated from the
State budget to the Con.ECs pursuant to Appendice
1 to this Instruction within 5 days. The report
shall be approved by the Chairman of the PEC.
14. Con.ECs submit financial report on the money
entrance and expenditure allocated from the
State budget to the Central Election Commission
pursuant to Appendice 1 to this Instruction
within 10 days. The report shall be approved
by the Chairman of the Con.EC.
15. Since the day of the official publication
of the electoral results the Con.EC shall submit
the review reports of PECs and reports of Con.ECs
to the Central Election Commission after being
approved by the Chairman of the commission and
head of the Treasury office.
16. Candidates to municipality membership, registered
candidates to municipality membership shall
approve their financial reports by their stamps
and submit to the Con.EC in the case defined
by items # 3.1, 3.2 and 3.3 of Article 94 of
the Election Code and Appendice # 2 made to
the Instruction.
17. If the candidate to municipality membership,
registered candidate to municipality membership
asks another person to use the fund in his/her
own election account according to the written
information submitted to the Con.EC by him/her,
then this person signs the financial report
and submits it to the Con.EC, carries direct
responsibility for law violations.
18. By attaching final financial report to the
preliminary financial documents that approves
the entrance of the funds to election accounts
and their expenditure, shall be submitted at
latest within 10 days after the day of official
publication of electoral results.
19. The Central Election Commission provides
President of the Republic of Azerbaijan, Milli
Majlis of the Republic of Azerbaijan, as well
as mass media with the information on the usage
of budget funds and expenditure of the funds
in the election accounts of the candidates to
municipality membership, registered candidates
to municipality membership within 3 months after
the day of officially publication of general
electoral results. Within a month since the
day of providing President of the Republic of
Azerbaijan and Milli Majlis of the Republic
of Azerbaijan, they should be published in official
press of the Central Election Commission.
